LMU Financial Aid is required by federal regulations to calculate a Return to Title IV Funds for all students who withdraw, are dismissed, take a leave of absence, or stop attending before completing the semester. The policy applies to all students who discontinue enrollment in all classes on or after the first day of the semester.
Title IV financial aid funds are awarded under the assumption that a student will attend the institution for the entire period in which federal assistance is awarded. When a student withdraws from all courses for any reason, including medical withdrawals, they may no longer be eligible for the full Title IV funds they were awarded. The return of funds is based on the premise that students earn their financial aid in proportion to the amount of time they are enrolled. A pro-rated schedule determines the amount of federal aid a student will have earned at the time of the withdrawal. Thus, a student who withdraws in the second week of classes has earned less of their financial aid than a student who withdraws in the seventh week. Students who complete more than 60 percent of the semester are considered to have earned 100 percent of their financial aid.
Based on these federal guidelines, any student who receives federal financial aid and does not complete at least 60% of the semester could be responsible for repaying a portion of the aid they received. Students who do not begin attendance must repay all financial aid disbursed for the term. Academic policies on withdrawing from LMU Loyola Law School are available in the policy and procedure section of our website.
The Return of Title IV Funds policy is separate from the university’s refund policy. A student who withdraws from the university may be required to return unearned federal aid and still owe LMU for tuition and fees.
Withdrawal Date
The withdrawal date established by the Office of the Registrar is the date used by the Financial Aid office to determine the percentage of Title IV aid earned by the student. Students are responsible for notifying the Office of the Registrar of their intent to take a Leave of Absence (LOA) or Withdraw (W) from courses. Please visit the Office of the Registrar for more information on how to officially withdraw or take a leave of absence.
Unofficial Withdrawals
When the student withdraws, whether it is an official withdrawal or unofficial, the amount of aid earned by the student must be determined. If the amount disbursed to the student is greater than the amount earned, unearned funds must be returned. Students who fail to earn a passing grade in at least one class will be evaluated to determine if they withdrew unofficially (stopped attending classes) or they must prove they participated in an academically related activity past the 60% point of the payment period. In most cases, if a student cannot prove they were in attendance past the 60% point of the payment period, the institution can use the midpoint of the payment period (semester) as the last date of attendance for calculation purposes.
Examples of academically related activities are exams, quizzes, tutorials, computer-based instruction, academic advising or counseling, academic conferences, completing an academic assignment, paper or project, and attending a school-assigned study group.
How Title IV Aid is Earned
Students earn Title IV aid on a pro rata basis, based on the amount of time they spend in attendance. For example, if a student completes 30% of their payment period, they earn 30% of the aid they were scheduled to receive. Once a student has completed more than 60% of the payment period, they earn all of the aid they were scheduled to receive. Select this link to see the earned percentage by day 2024-2025 LLS Title IV Aid Earned Percentage Calendar
The calculation to determine the percentage of the enrollment period completed by the student is as follows:
Enrolled days ÷ total number of days in the semester = % of Aid Earned
Post-Withdrawal Disbursement
In some cases, a student may be eligible to receive a “post-withdrawal” disbursement after the student completely withdraws from the university when the amount of aid earned is less than the amount of aid disbursed. In such cases, the Financial Aid office will notify the student of the “post-withdrawal” disbursement by sending an award letter to the student via US postal service. The award letter must be returned to the Financial Aid office within fourteen (14) days or the “post-withdrawal” disbursement will be canceled.
There are some Title IV funds that a student may have been scheduled to receive that cannot be disbursed to a student once they have completely withdrawn because of other eligibility requirements. For example, if a student is a first-time, first-year, undergraduate student and has not completed the first 30 days of their program before they withdraw, they will not receive any Federal Direct Loan funds that they would have received if they had remained enrolled past the 30th day.
Return of Title IV Funds
Federal Title IV financial aid is returned in the order mandated by the U.S. Department of Education. No program can receive a refund if the student did not receive aid from that program. Funds must be returned within 45 days of the established withdrawal date. Federal guidelines mandate that we return federal funds in the following order:
- Federal Direct Unsubsidized Loans
- Federal Direct Plus loans
Repayment of Unearned Aid
Once LMU has determined that a student has completely withdrawn, a Return of Title IV Funds calculation will be performed within 30 days. LMU will notify the student in writing of their revised eligibility after the Return of Title IV Funds calculation is completed. If the student owes unpaid tuition and fees, the student will receive an updated invoice from the university.
The responsibility to repay unearned aid is shared by the institution and the student. Students might be required to return additional funds directly to the Department of Education. If this occurs, you will be notified in the written letter that is sent to you by the Financial Aid office.
LMU Refund Percentage Calendar
The Return of Title IV Fund Policy does not apply to university grants or scholarships. These types of aid are returned based on the LMU Refund percentage calendar. For more information on the university’s refund/cancellation policy, please review the Tuition Liability/Refund Policy on our website.
Note: The procedures and policies listed above are subject to change without notice based on changes to federal laws and regulations. For further guidance on Title IV Refund‘s (R2T4) policies and procedures, please see the reference material found in Volume 5 of the Federal Student Aid Handbook under Withdrawals.