Maintaining Satisfactory Academic Progress (Undergraduate and Post Baccalaureate)

Due to a change in federal regulations, LMU’s policy regarding maintaining satisfactory academic progress for financial aid has been revised. Please review this information carefully and contact the financial aid office at finaid@lmu.edu if you have any questions.

Satisfactory Academic Progress (SAP)

To be eligible for federal, state, and University financial aid programs, students are required to make satisfactory academic progress. These standards are separate and distinct from the University’s Academic Degree Requirements and Policies as stated in the University Bulletin.

These guidelines are in accordance with those required by federal regulations for recipients of federal grant, work, and loan programs, including the Federal Direct Parent (PLUS) Loan. These standards also apply to state aid or state-funded financial aid programs in accordance with the State of California.

Recipients of LMU tuition benefits who are not receiving any other federal, state, or University funds are not bound by these guidelines.

Undergraduate students must:

  • Maintain a minimum semester and cumulative grade point average of 2.00
  • If enrolled full-time, complete a minimum of 10 units per semester. Full-time enrollment requires completion of 67% of attempted hours. 
  • Not exceed the maximum timeframe to complete an undergraduate degree, 150% of the required units (120) = 180 units.

State Required Credential or Post-Baccalaureate Programs

  • Maintain an LMU term and cumulative grade point average of at least 3.0
  • Students enrolled full-time (12+ units) must complete a minimum of 67% of their term units.
  • Not exceed the 150% of the maximum timeframe to complete a credential program ((five years) 

Note: Recipients of Merit scholarships are required to maintain the minimum grade point average stated in their academic scholarship award letter.

Grades

Grades of F, NC, AU, and W do not count in calculating the minimum grade point average. Grades of I (Incomplete) or IP temporarily will not be counted until the final grade is posted. Students must comply with the requirements to convert an incomplete to a permanent grade according to the requirements as stated in the University Bulletin. Students who do not receive a passing grade in any coursework, i.e. all F’s or combination of F’s and W’s may be required to return all or a portion of their financial aid if it is determined that the student stopped attending without notifying the University.   Official documentation will be requested to determine when the student last participated in an academically related activity and financial aid will be returned according to federal, state and institutional policies. This may result in the student owing a balance to the University. See Leave of Absence and Withdrawal.

 

Resources

We’re excited to partner with you in reaching your academic goals at LMU. One great service that the Academic Resource Center (ARC) offers is Kickstart, which consists of online success strategies for students who want an academic boost. University Advisors at the ARC are available for one-on-one appointments to tailor strategies to your personal academic needs.

The ARC also provides content tutoring for many subjects and writing support for students who want assistance with any writing assignment. Our tutors are experienced and certified students who, in many cases, have taken the same classes that you have.

You can schedule an appointment with a University Advisor or writing tutor by phone at 310-338-2847, or by visiting the ARC in Daum Hall.  To get access to the Kickstart online content, email your request to advising@lmu.edu.

Withdrawals

Students who withdraw from all coursework or take a leave of absence and later enroll in a subsequent term retain the SAP status held during their last term of enrollment.

Transfer Student Course Evaluation

Transfer students are evaluated based on the number of units accepted at admission to determine their maximum time frame to receive financial aid.

Repeat Coursework

A student who receives federal financial aid (Title IV funds) must follow Repeat Coursework rules in order to be considered as meeting enrollment requirements for financial aid eligibility and satisfactory academic progress. The federal regulations are listed below:

  • A student may repeat a previously passed course once.
  • A student may repeat a failed course until the student passes the course.
  • A student, who passes a course but does not meet the grade requirement established by the college or school, may only repeat the course one time.
  • A student who earns a passing grade in a course and chooses to retake the course a second time earning a grade of “F” or “W” may not take the course a third time.
  • A student may repeat a course as an independent study, special topics, film genre, etc., as long as the subject matter is different for each course and the institution awards new credit each time.

Maximum Time Frame to Complete Degree

Students must complete their degree within 150% of the published credit hours required to graduate. For example, an undergraduate student in a program requiring 120 units to complete must meet all graduation requirements by 180 units or 6 years.

Important: The maximum time-frame to complete degree requirements does not override institutional, federal or state financial aid programs that have a maximum period of eligibility. For example, LMU funded aid programs as well as the Cal Grant are available for a maximum of eight semesters.

Students should refer to the Academic Degree Requirements and Policies section of University Bulletin for information on the recommended course load required to complete their degree requirements in eight semesters (4 years) and regularly review CAPP (Curriculum, Advising and Program Planning), the LMU online degree auditing system.

Satisfactory Academic Progress Review Process

All students who have received financial aid are reviewed for satisfactory academic progress at the end of each term of enrollment.  Continuing Undergraduate who apply for financial aid for the first time must have demonstrated earlier progress in order to receive financial aid.

SAP Warning

Students enrolled for the summer are reviewed after the end of the second summer session. Students failing to meet these requirements for the first time receive a “SAP Warning” Notice. Students are eligible for financial aid for their next term of enrollment while on Warning status.

Financial Aid Probation and SAP Appeal

If the student does not meet the minimum requirements after their next term of enrollment they are not eligible to receive financial aid.To regain eligibility, students must enroll and meet satisfactory academic progress standards or receive an approved SAP appeal. Students may submit a Satisfactory Academic Progress (SAP) Appeal to the Financial Aid Office. This appeal must detail why the student was unable to meet minimum satisfactory academic progress requirements and the steps being taken to meet the minimum requirements and regain eligibility. A SAP appeal requires submission of an academic plan prepared with their academic advisor.   Based on the type of appeal, other documentation may be required, such as documentation from Student Affairs in regards to psychological counseling or drug treatment completed or ongoing. 

SAP appeals and appropriate documents must be received in the Financial Aid Office 30 days prior to the start of the semester for which you are trying to establish eligibility. Students appealing after this time frame should be prepared to pay for the semester expenses.

Processing of a complete SAP appeal takes between 5 – 7 business days. Students are notified of a SAP appeal decision via hard copy letter.

If the appeal is approved the student is placed on Financial Aid Probation for one term. Students who cannot meet the minimum requirements within one term should submit an academic plan prepared with their academic advisor that outlines what must be completed each term to allow the student to meet the minimum requirements. 

Academic Disqualification and Readmit

All students academically disqualified from the University and subsequently readmitted must complete a Financial Aid Satisfactory Academic Progress Appeal to apply for financial aid.

What does SAP stand for?